This comes back to the effectiveness of original training. We can comment and criticise that people still seem to share a document by attaching to email, however I have come across many people for whom training focused on how to create a link to share a document, without deep context or hands on practical activities to help people not only learn the skills but apply to their specific work. Sharing a document with a link is only a small part of document collaboration.
Better Document Collaboration Comes To Office 365
What is crucial, is to drive collaboration conversations across your organisation. Help people not only have the skills to create a link to share, or even better share in review mode or collaborate with tracked changes. But beyond the skills, empower people to understand options with different features.What do I mean?
Driving a dialogue of deeper understanding of collaboration techniques can help people consider what way of working will drive the best experience and end-result for a team or department.To help explore this, here are 6 tips for better document collaboration:(from my image earlier in this blog)
Google Docs is a free document collaboration software that is super-popular for its autosave feature. This collaboration platform also offers smart editing and formatting options to help organize information easily.
ONLYOFFICE is an open-source collaborative office that comes in all shapes and sizes: on-premises and in the cloud, as a full-stack Workspace or as separate ONLYOFFICE Docs, desktop and mobile editors, for businesses of any scale and for personal use.
Commenting is a collaboration tool feature that lets you and your team members ask questions and provide feedback without altering the document. You can also use comments to assign tasks to one another easily.
An excellent document collaboration tool helps teams communicate and work together in a centralized workspace. It also encourages teams to share more ideas and in turn, create a better working environment.
Collaboration tools let your in-office and virtual team members access files, media, and documents via their mobile device anytime, anywhere. Sort of like a virtual department for remote collaboration.
And while Google Docs and Dropbox Paper are great free document collaboration tools, ClickUp offers advanced team document collaboration and innovative task management features that are complete game-changers.
Our selections are a result of testing each of the products. Sync.com takes the number one spot, as it provides excellent security and you can get plenty of storage at a reasonable price. Google Drive and Microsoft OneDrive excel when it comes to providing native collaboration options, and Dropbox and Egnyte are excellent for third-party app integrations.
The simplicity of Google Drive makes it one of the top cloud services when it comes to file sharing and giving other users access to folders and documents. Setting user permissions is easy too, and you can have full control over who can view, comment and edit certain files.
Egnyte is excellent for integrating third-party applications. Beyond collaboration, Egnyte lets you integrate communication tools such as Slack and Zoom. You can install project management tools for time tracking and project planning, and there are also plenty of integrations to help create a document management system and workflow automations.
By now, it should be apparent that not much separates the best services when it comes to collaboration tools. They all excel in different areas, and it may be difficult to ascertain which is the best.
Before evaluating specific solutions, it's important to understand what to look for in a document collaboration tool. While every team and company may have their own unique requirements, most great document collaboration tools offer the following features and benefits:
A document collaboration tool that truly ticks all boxes should be accessible to the entire team. As is the case with many online collaboration tools, a steep learning curve can be detrimental to your team's productivity. An intuitive and user-friendly interface that allows your collaborators to immediately get the hang of the new tool is as important as a well-rounded feature set.
Each one of these tools comes with its own unique strengths and feature sets. Depending on your team's specific requirements, some of these tools may fit your needs better than others. Learn more about your options and find the best document collaboration software for you and your team.
What makes Nuclino stand out among many other document collaboration tools is its unique approach to organizing documents. Instead of relying on the traditional folder system, where important documents can easily get lost, Nuclino allows you to link related documents together. It works like your own internal Wikipedia, making it easy to browse and explore.
But Nuclino is more than a simple document collaboration tool. In addition to being able to organize your content in a nested list, you can visualize your documents in a Kanban board, a table, or a graph.
"Anyone trying to organize a series of documents/notes in an organization should check out Nuclino because it fits the bill. The design of the product is so good that it's actually fun writing new notes/docs in the app. Live multi-user collaboration rounds out the feature set."
No list of document collaboration tools would be complete without Google Docs. After Google Docs first came out in 2006, it quickly transformed the way we collaborate and share documents. People were eager to leave the cluttered and confusing interface of Microsoft Word behind and embraced the intuitiveness of Google Docs.
"Google Docs is the most powerful online word processor available at the moment. It is also completely free and syncs with all other G Suite applications such as Slides and Sheets, and can all be found seamlessly on Google Drive. The main selling point of Google Docs for me is its collaboration capability that is unparalleled in simplicity. All you have to do is press 'Share' and send a quick email with an invitation to edit a document."
It stands out thanks to its highly advanced editor and a wide variety of formatting options. It comes with a bit of a learning curve, but if you are looking to design documents with entirely custom layouts, it's worth the trade-off.
Microsoft created one of the gold standards of document editing tools in the form of Word, and it continues to dominate the market. For many years, online collaboration has not been one of its strengths, however, that changed with the launch of the cloud-based Office 365, which includes the online versions of all Microsoft apps, including Word. Today, it firmly positioned itself as an enterprise-grade competitor to tools like Google Docs.
All in all, Microsoft remains one of the most popular business productivity platforms, and not without reason. If your organization is already powered by other products in the Microsoft suite, then choosing Word as a document collaboration tool could be a natural choice.
"Overall, I'm 100% pleased with Office 365. As a lawyer, I usually draft, review, and collaborate on a lot of documents. Now, during a global pandemic that lead to a full-time home office setup, easy and reliable collaboration features have been a life-saver for me and my team. A classic is a classic for a reason, and I don't see competitors getting the widespread use that Office gets."
OnlyOffice Docs stands out among other popular document collaboration tools because it's completely free and open-source. Unlike most other tools on this list, OnlyOffice Docs offers a self-hosted, on-premises version that gives you full control over your content. A free cloud-based version is also available, leaving the choice up to you.
"OnlyOffice is an alternative to Google Docs and Microsoft Office 365. It supports all popular formats of documents, has all formatting options, and offers a collaboration mode where all my co-workers can see and edit the documents at the same time."
What should you look for as you select a collaboration platform for your team? A tool that goes beyond just online document creation, editing, and comments. A tool with the following collaboration features:
With tens of millions of users, Notion is one of the more popular document collaboration tools. Many of them use it to work with team members and stakeholders on everything from blog posts and wikis to meeting notes and brand guides.
Dropbox Paper is another user-friendly document collaboration app that several people can use to edit simultaneously. It comes with mobile apps for both iOS and Android, making it easy to work on the go.
Last but not least, there's Bit.ai, the new kid on the block compared to the other tools on our list. But, although it's not as well-known, this tool is a powerful one. In fact, it claims to be "the world's most powerful workplace and document collaboration platform." 2ff7e9595c
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